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Accomplished executive assistant offering 9+years of administrative experience reporting to a VP and other top executives. Dedicated and focused at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Proficient user of MS Office (Word, Excel, PowerPoint, and Outlook), Ariba, Concur

Highlights

·         Calendar Scheduling

·         Meeting and Travel Support

·         Report generation and presentation

·         Event Oversight

·         Business Correspondence

·         Time Management

Experience

VMWare Software India Pvt Ltd

Executive Assistant (Operations Specialist) – VP, 11th Dec 2017 to 3rd Aug 2018

•      Heavy calendaring, approvals queue management

•      Create expenses reports, travel documentation, visa documentation

•      Manage cost centre budgets – planning, forecasting and reporting

•      Coordination and planning for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications

•      Attend and take notes during weekly meetings and strong follow-up on action items to ensure completion of such

•      Collaborate and follow up with respective stakeholders of organizations/departments to achieve all project or task deliverables

•      Collaborate and follow up with respective stakeholders of organizations/departments to achieve all project or task deliverables

•      Facilitate communication with all levels of management, both internal and external

Accenture Services Pvt Ltd

CSO – Sr. Analyst,17th Apr 2014 till 4th Oct 2015

•      Creating SEP IDs and updating client visit details

•      Updating visit tracker on weekly basis

•      Data analysis on client visits and preparing the deck

•      Co-ordinating and scheduling meeting with project stakeholders prior to client visit for the prep

•      Logistics support– boardroom blocking, collating requirements with the project team, coordinating with events team and getting the entire visit organizedBlocking table for dinner. Booking cab, hotels for clients and client partners

•      Collecting and Collate deck and formatting it for client visits

Accenture Services Pvt Ltd

PMO – Sr. Analyst,1st Jan 2014 till 16th Apr 2014

•      Creating Demands for projects, tracking, to place FSL, FHL, Challenging the resources

•      Daily – ITSM report, Scheduled and Unscheduled changes report

•      Weekly – MHRA IDC updates, Cab Roster, Opex Metrics

•      Monthly – Shift allowances

•      Capacity Planning – Updating the WBS and allocating seats to resource, raising SRM in the tool for machine deployment and Port enablement, followup with the ACP team to allocate new seats to projects

•      Procurement requests

•      Requesting for Citrix  , ITSM…account creation

•      Asset tracking, sharepoint access

Accenture Services Pvt Ltd

Analyst – Executive Assistant 20th Feb 2012 till 31st Dec 2013 – On Company Payroll

30th May 2011 to 19th Feb 2012 – On Contract – Genius Consultant

•      Supporting 7/8MD’s with complex calendar management and scheduling of meetings.  Setting up conf calls, ensuring dial-in are set up and conference rooms are booked as per requirement

•      Arrange internal and client meetings, books internal meeting room, arrange refreshments, and catering. Coordinates with Events Management as required. Setting up conference calls and/ or videoconferences. Take care of end to end logistic requirements.

•      To organize end to end travel arrangements (domestic and international) including logistics

•      Open and manage all incoming post, update office directory, create and distribute documents on behalf of the Executives. Regular filing & faxing. Required to arrange courier services. Sending out mailers on behalf of the Executive.

•      To help with Time & Expense Reporting

•      Coordinating with RMS team for invite letter for travelers and to proceed further to get visa

•      Procurement support – raise Ariba request (PO) for the requirements and follow up to get it on time

•      Quick turnaround time for learning new portals or anything new in the system and able to contribute to success of the team

•      Perform other secretarial and administrative tasks as and when it is required

EMC2

Admin Assistant, 1stSept 2009 to Dec 2009

RSA – The Security Division of EMC2

Admin Assistant, 3rd Apr 2008 to Dec 2009

•      Efficiently maintaining calendar for the Sr. Director

•      Proactively interact with functional groups for scheduling meetings

•      Preparing /Collating business presentations

•      Updating Org chart on weekly basis

•      Manage Travel Schedule (Domestic & International) and travel settlement

•      Manage Visitor Travel Agenda and logistics arrangement

•      Coordinating and arranging training programs

•      Collating weekly status reports for management meets

•      Interacting with other external RSA/EMC groups across multiple locations

•      Onboarding for new joinees – cubical allotment, PC/Laptop etc.,

•      Tracking, updating and ensuring complete utilization of Team Building budget

•      Capacity Planning

Dell R&D Centre

Sr. Admin Specialist, 24th July 2006 till 2nd Apr 2008

•      Efficiently maintaining calendar for 2 Regional Director and 2 SLM

•      Proactively interact with functional groups for scheduling meetings

•      Preparing /Collating business presentations

•      Updating Org chart, Roster on weekly basis – internal and external

•      Manage Travel Schedule (Domestic & International) and travel settlement

•      Manage Visitor Travel Agenda and logistics arrangement

•      Co-ordinating and arranging training programs

•      Collating weekly status reports for management meets

•      Interacting with other external Dell groups across multiple locations

•      Onboarding for new joinees – cubical allotment, PC/Laptop etc.,

•      Tracking, updating and ensuring complete utilization of Team Building budget

•      MOM and follow up on action items

•      Maintenance of all confidential information

•      Interacting with Vendors

•      Capacity Planning

Sasken Communications Technologies Ltd

Sr. Admin Specialist,1st Apr 2004 to 21st Jul 2006 – On contract – Raj Consultant

1st Jul 2003 to 31st Mar 2004 – On contract –  Mafoi

·         One point of contact for internal – Managers, team Leaders for database

·         Updating Utilization, Organization and headcount report weekly

·         Updating Headcount files for customer on Livelink

·         Updating Timex, weekly charts for groups on weekly basis

·         Collating IRDO report – Monthly

·         HR Metrics Monthly – excel & PPT

·         Prepare invoice – Monthly

·         Allotment of Cubicles, PC for new joiner

·         Co-ordinating with customer for invite letter for travellers and co-ordinating with travel desk for obtaining training permit and visa process

·         Manage and maintain reporting manager calendar and admin related activities to VP like Travel, organizing meetings

·         Hosting Nortel Visitors, plan their agenda and programmes

India Satcom Ltd

Executive Co-ordinator, 15th Jun 2001 to 30th Jun 2003

·         Handling Customer calls and interacting it with respective Project Leaders

·         Preparing Monthly MIS report

·         Preparing Monthly Softex Form for STPI

·         Preparing weekly Marketing updates of Software for CEO’s information

·         Setting up meetings

·         Updating Headcount report

·         Counseling and Follow up

·         Getting corporate clients for training

·         Interacting with the consultants (Assisting HR)

Arena Multimedia, Koramangala

Executive Co-ordinator, 4th Mar 1999 to 31st May 2001

·         Achieve Monthly, Quarterly, Yearly Targets

·         Preparing internal Weekly, Monthly consolidated reports

·         Counseling, Follow up and House calls

·         Interacting with Marketing Executive

·         Assisting Center Manager in preparing Weekly, Monthly and Annually consolidated reports of collection, enrollments, enquires and reporting to Head Office.

Education

BA in the stream of Arts from Christ College, Bangalore University (1998)

Achievement

Dell – On the Spot Award during the 2nd quarter of joining the company.

Process setting and prepared documentation for travel policy and process, visa process, org chart

Sasken – With the help of ERP team utilization and headcount report was updated on Peoplesoft tool to generate report on need basis

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