Event Manager

Overview

Key Responsibilities:

#  Social Events/Ceremony Planning & Conceptualization:

Collaborate with clients and families to understand their vision, preferences, religious/cultural rituals, and expectations.
Develop customized wedding plans, timelines, and mood boards tailored to the couple’s traditions and personal style.
Curate and conceptualize themes, décor, entertainment, and guest experiences aligned with the client’s brief.
#  End-to-End Event Execution:

Lead the planning and execution of multi-day wedding events, social events etc.
Coordinate with production and setup teams for stage design, lighting, sound, floral arrangements, and layout.
Monitor real-time execution with attention to detail and guest satisfaction.
Manage all pre-wedding ceremonies, rehearsals, and logistics.
#  Vendor & Supplier Management:

Source, negotiate, and manage vendors for décor, catering, hospitality, artists, production, logistics, and gifting.
Develop a trusted network of reliable and premium vendors across India and international destinations.
Ensure timely deliverables from vendors with strict adherence to quality, schedule, and budget.
# Client Servicing & Family Coordination:

Act as the single point of contact for clients and families throughout the event planning process.
Conduct regular meetings, share updates, presentations, and walkthroughs.
Provide white-glove service, manage high-pressure situations, and accommodate last-minute changes with grace.
# Hospitality & Guest Management:

Oversee guest travel, accommodation, RSVP management, and VIP handling.
Coordinate welcome kits, transport logistics, and concierge services.
Work with hospitality teams to provide seamless guest experience.
#  On-Ground Team Leadership:

Build and lead internal execution teams and freelance/on-ground staff.
Allocate responsibilities, set up workflows, and ensure professional conduct.
Supervise safety, permissions, legal compliance, and crowd control as needed.

Tagged as: event coordination, event manager, event organiser, event planner, social events